Alert Archive
Please view/download from this page: Forms and Routine Handbook: Forms and Routine Handbook
The SCJPC office has compiled and uploaded a list of all received Final JPAs. Please review the Pending JPAs at the SCJPC Excel file and its description (Pending JPAs file description) uploaded to the SCJPC’s shared folder (Members Sharepoint site).
Instructions have been updated, please view/download from this page: Forms and Routine Handbook
The 2024 Pole Prices can be downloaded from this page: Pole Prices
The SCJPC Routine Handbook 2024 Edition can be downloaded from this page: Forms and Routine Handbook
The SCJPC Routine Handbook 2023 Edition has been updated and can be downloaded from this page: Forms and Routine Handbook
The SCJPC Routine Handbook 2023 Edition has been updated and can be downloaded from this page: Forms and Routine Handbook.
The SCJPC Routine Handbook 2023 Edition has been updated and can be downloaded from this page: Forms and Routine Handbook.
The 2023 Pole Prices can be downloaded or viewed from this web page: Pole Prices.
The SCJPC Routine Handbook 2023 Edition has been updated and can be downloaded from this page: Forms and Routine Handbook.
The SCJPC Routine Handbook 2023 Edition can be downloaded from this web page: Forms and Routine Handbook.
In the case that a joint pole has been found in the field, but a joint pole record is not found on SCJPC website or database, a record can be created if:1)Extensive research has been completed and it has been confirmed by attached members that there is no existing record for a pole at the same location.2)There is no pending JPA to create the record for said pole.3)All parties attached to the pole agree that the pole is jointly owned.If all above criteria is met, the following information is to be sent to SCJPC to create the record.1)Agreement from all parties attached to the pole confirming that the pole is jointly owned.2)Pole record informationa.Pole numberb.Heightc.Year setd.Treatmente.Locationf.Cityg.Owners with grade and spaceDiscussed in RR meeting 10/19/2022
The Routine Handbook 2022 Edition is now available for download: Download from this page.
Changes: Section 18.1-A revised, Section 18 Example 36 and 37 added per Administrative Board meeting in February 2022. Section 20 revised, added new member STL.
Recommended criteria for 3rd party infraction notification file has been uploaded. Please download and review the file from the Pole Inspection Contacts and Resources page.
02/10/2022 Alert: ROUTINE HANDBOOK 2022 EDITION AVAILABLE FOR DOWNLOAD
The Routine Handbook 2022 Edition is now available for download: Download from this page.
Changes:
11/18/2021 Alert: FINAL JPA REVIEW CHECKLIST HAS BEEN UPDATED
Final JPA Review Checklist has been. To minimize errors on the Final JPAs, all members should review the Final JPA Review Checklist before sending the Final JPAs to the SCJPC office. Please download the latest file from the Basic JPA Training web page.
08/12/2021 Alert: 2021 ROUTINE HANDBOOK HAS BEEN UPDATED
Section 18, Example 8 has been updated per Routine Revision meeting in July 2021.
08/12/2021 Alert: FINAL JPA REVIEW CHECKLIST DOCUMENT HAS BEEN UPDATED
Final JPA Review Checklist file has been updated. Please download the file from Basic JPA Training web page.
Per discussion at the May 19, 2021 Billing Process Simplification ad hoc committee: The committee emphasized that all members should make every effort to ensure that the history on the Final Form 2 should match the SCJPC pole records.
The members agreed that the SCJPC office will not be returning Final Form 2 to the initiator if the following four items are missing or incorrect (for removed/PTD poles only): Treatment, Pole Class, KV, and Community. Exceptions are Sections 5.4, 7.3, and 7.7.
06/11/2021 Alert: 2021-2022 AUTHORIZED COSTS HAVE BEEN PUBLISHED.
Download the file from the link below:
Pole Prices and Authorized Costs page
JPAs that involved three or more parties must add Section 1.2 for Special Agreement costs. Section 1.2 does not apply to Section 18.1D member. Special Agreement cost is still divided between all members on record; however, Section 18.1D member’s cost is eaten by member who charges the Special Agreement.
05/4/2021 Alert: REMINDER TO SEND JPA DOCUMENTS TO THE CORRECT EMAIL ADDRESSES
Per Routine Revision meeting in April 2021, please download the latest Member Contact Information Excel file from the Member Contact Information page and send JPA documents to the correct email addresses.
Please note:
– Employees of Cable Engineering Services (cableeng.com) have new email addresses with motiveIS.com domain.
– Email: JPA@sce.com is for Edison generated JPAs, forms, and follow up.
– Email: ForeignJPAReviewForms@sce.com is for non-Edison generated JPAs, forms, and follow up.Please refer to the Member Contact Information file for the latest contact email addresses.
The Form 2 Preliminary to Final macro enabled file has been updated. Macro has been fixed so it will run from other pages correctly. Please download the latest macro enabled file from the Form page.
04/13/2021 Alerts:
FORM 48 SENT FOR INCOMPLETE WORK
Members to review the SCJPC processes on how to fill out the Form 48. Please refer to the Routine Revision meeting minutes from March 2021.
ROUTINE HANDBOOK 2021 EDITION HAS BEEN UPDATED
Per Administrative Board meeting of March 2021, the following sections have been updated: Section 18.1 and Page 18-7 (Example 1). Please download the latest file from the Routine Handbook web page.
The 2021 Pole Prices have been published and now available for download. Download from the Pole Prices page.
01/27/2021 Alert
The Routine Handbook 2021 Edition is now available for download. Download from this page.
Changes.
2020 ROUTINE HANDBOOK HAS BEEN REVISED: Section 15.4 has been updated per Administrative Board meeting of October 2020.
SECTION 18.1 F: 18.1F notification should become a priority. In the event when the Final is submitted to the SCJPC with 18.1F and is unable to be billed, the SCJPC will notify the original initiator and the 18.1F submitter. It is then the original initiator’s responsibility to correct and make it billable for the next billing cycle.
Added Glossary section I. Time Frame per Routine Revision Meeting in September 2020.
Per Routine Revision meeting on July 15, 2020: If you have not typed your Final JPA, please type only one item per line on the Final JPA.
Moving forward, when creating a new JPA, please type one item per line.
File:
ROUTINE REVISION FINAL JPA ONE ITEM PER LINE EMAIL.pdf (243.1 KB)
Form 2 files have been updated. Please download the latest Form 2 files and instructions from Forms page.
If you have typed your Finals prior to today, you may send them to the SCJPC office in PDF or Excel format. Moving forward, please use the latest Form 2 files.
Per Routine Revision meeting on June 17, 2020: Typo on Section 18.5 has corrected. “LWS” should be “LS”.
Per Administrative Board meeting on May 20, 2020: Section 4.4 and Section 7.7 are updated. Index pages are also updated.
Per Routine Revision Committee meeting on April 15, 2020: When submitting Form 2, provide only the pole loading for the poles that are on the Form 2.
The 2020 Pole Prices are now available for download.
The SCJPC office employees are working remotely due to covid-19 restrictions and reachable by email. Please download the latest Form 2 Final Excel file and instructions from Forms page.
The California State Public Health Officer and Director of the California Department of Public Health is ordering all individuals living in the State of California to stay home or at their place of residence.
https://covid19.ca.gov/stay-home-except-for-essential-needs/
https://www.gov.ca.gov/2020/03/19/governor-gavin-newsom-issues-stay-at-home-order/The SCJPC Office is now closed until further notice.
The 2020 Routine Handbook file is available.
Per Administrative Board meeting of 08/21/2019, members decided to meet one full day on the third Wednesday of the month. Administrative Board meeting will meet first. Other meetings to follow: Operating, Routine Revision, Authorized Costs, Computer, Compliance, NJUNS, Pole Loding. The newly created ad hoc Billing Process Simplification committee will meet on Tuesday before the Admin Board day.
Download the latest Routine Handbook 2019 Edition from the Routine Handbook page.
The 2019 Pole Prices and 2019-2020 Authorized Costs files are now available for download.
Download the latest Routine Handbook 2019 Edition from Routine Handbook page.
Multiple JPA Search page is now available.
The 2019 Routine Handbook file is available. Please download from Routine Handbook page.
Revisions:
Date Approved
Section
Revisions
7/18/18
18
Example 20 – Added SOP
7/18/18
20
TWC – Pole Tags Note Added
8/14/18 in Routine Revision Meeting
18
Examples 2,6,23, & 28 – Included A or B for Item 83
8/14/18 in Routine Revision Meeting
18
Examples 1,3,5, 8-9, 11-13, 15-18,22 & 26-29 – Changed “ALL” to “100” & updated Form 2
1/16/19
4.1
Verbiage Revision
A new Form 2 is available for download. Users must read the guidelines prior to using the excel file. Please download the guidelines and excel file from Forms page
Please download the latest file from Basic JPA Training page. Note: Intended to be presented and not used as a reference guide or printed material. Presentation notes are included for presenters.
Please type the old and new pole number on the same page on the Final Form 2. It is not mandatory, however it is preferred and helpful to the SCJPC staff when billing.
Please review the list of items needed on the Final Form 2:
Please review the list of common billing discrepancies on Final Form 2:
Members are receiving many JPAs that have “no tag” listed on the JPA. It is the JPA initiator’s responsibility to research the poles by using the SCJPC website advanced search or contact the members that are joint on these poles to find the pole number before sending the JPA out.
1. Initiating member(s) and their contractors need to do all research necessary to find the original
pole number, which includes but not limited to contacting other members.
2. If initiating member(s) is unable to produce a pole number for a solely owned pole on a
preliminary JPA, please create a temporary pole number.
3. Temporary pole number is to be used only on the preliminary JPA.
4. Form 7 needs to be sent to correct temporary pole numbers before the Final is issued.
5. Ensure that when the final JPA is created, the correct pole number for record is reflected on the
final JPA.
When initiating a JPA and you find that another member has a pending JPA and not yet attached, request their pole loading. Include the pending member’s pole loading information on your pole loading.
Discussed in Compliance Committee meeting on 9/18/2018.
The base owner of poles with tags ‘CATV’, ‘TV’, ‘VCTV’ is TWC (Time Warner).
Discussed in 6/20/2018 Admin Board meeting:
Subject line: FULLJPANumber_FormName(s) Community
Subject line: FULLJPANumber FormName(s) Community
(may use underscore or space for Subject line)Subject line for Tier 2 (or Tier 3): FULLJPANumber FormName(s) Community T2 (or T3)
Community: From Page 1 Footer of the JPA.
Only one JPA# per email.
Total of all attached files size: 5MB maximum (note: if exceeds the size limit must split email to ‘Email 1 of x’,
‘Email 2 of x’, etc.).Suggestions when size exceeds limit: Compress to zip file, resize the PDF, send PDF pictures instead of jpgs.
LADWP: Max 10MB
AT&T CA Request: PicturesExamples:
Subject line: U1254-5879548_F2 Los Angeles
Subject line: U6-7589_F7 Downey
Subject line: U1254-5879548_F2_F48 Los Angeles
JPAs in the High Fire District need to be processed within 15 days to meet CPUC regulatory compliance. Please refer to the Glossary of the 2018 SCJPC Routine Handbook.
Utility Requirements for Allowable Pole Loading is now available for download from Technical Resources page.Technical Resources page.page.
– 2018 SCJPC Routine Handbook. Please download .
– Form 48. Please download .
Download the 2018 Pole Prices from this .
Revised Section 4.1 and Section 18.1 (A) – (s) approved 03/21/18.
Friendly reminder that each utility is able to use their own format of wind loading, so long as all pertinent safety factor information is included. Utilities may not restrict the submission of wind loading documentation to a specific file type or program.
The 2018 Routine Handbook file is available. Please download from .
Approved Revisions:
Date Approved Section Revisions
Scanned Final JPAs from 2003 to August 2017 Bill of Sale are available on the website. Use the QUICK POLE SEARCH webpage or the JPA SEARCH page, and click on the pdf icon next to the JPA number to view the scanned Final. Sep 2017 & Oct 2017 B/S will be uploaded by mid February.
Please note that since SCE reused their JPA numbers, you can only view the latest Final JPA. For example, Pole 267623S – JPA E6073-6579 was finalized in B/S 07/1977. JPA number E6073-6579 was also used in B/S 03/2006. Since we don’t have any Finals prior to 2003, you can only view the Final of E6073-6579 from B/S 03/2006.
Members of the SCJPC,
Frontier is pleased to announce that we will be going live with receiving all JPA forms electronically as of Monday, 1/8/18!
The email address for all electronic forms will be CA.structure.access@ftr.com.
We will have a new mailing address for all companies that are not participating in the electronic delivery of JPA forms. The new address is as follows:
Frontier Communications Joint Pole Administration
MC: WA0102OS 1800 41st St. Suite N100
Everett, WA 98203Please let me know if you have any questions or concerns.
Thank you,
Bret Plaskey | Frontier Communications
Manager – Network Operations
Vendor Management – West OPCEN
If the pole work was done a year other than the year the Form 48 was sent, the members must note that year.
The member code defaults to after the pole number for all pole tags – See Section 20 of the Routine Handbook (per September 2017 Routine Revision meeting).
– 2017 Routine Handbook Section 18.1 C (A): Typo corrected per RR meeting Sept 2017.
– Pole loading information files from City of Los Angeles have been moved under ‘Technical Resources’ page.
Some members are now accepting JPA forms via email, please download the latest membership info excel page to find the email addresses: Membership Information
– RISERS: Existing risers must be listed on all JPAs (per August 2017 Routine Revision and Admin Board meetings).
– PBLTD: When a JPA is received that shows PBLTD under one party, the SCJPC staff will cross out and charge as PTD (per August 2017 Auth Cost meeting).
Forms are still being sent to obsolete addresses. Please always verify a member’s address by downloading the latest member info excel file from this page: Membership Information
Members to provide contact information (name and telephone number) on Form 2 and Form 7, especially when changes were made.
Members to note “A” or “B” for item 83 of the Authorized Cost 2017 prices. If not noted, price will default to 83A and committee staff will write in the “A” on the Finals.
Please download the corrected file from this Item “13 (d) Traffic Control (By Special Agreement Section 1.2)” was accidentally deleted.
6/16/2017 Alert: REVISED JPA
A revised JPA supersedes the original JPA; therefore a Form 7 to cancel the original JPA is not required (per Routine Revision meeting 05/17/2017).
06/14/2017 Alert: WIND LOAD IS REQUIRED
JPAs will only be accepted if they’re accompanied with wind load for new purchases and maintenance JPAs (per Compliance meeting 05/17/2017).
Please download the files from this page.
5/09/2017 Alert: ROUTINE HANDBOOK 2017 EDITION HAS BEEN REVISED
Revisions: Approved 02/15/17: Section 7.14 revised, Sec 18 – Example 8 & 28 revised. Approved 03/15/17: Section 4.1B revised, Sec 18 – Example 29 Added. Also, the Index section has been revised. Please download the latest Routine Handbook file from here.
04/12/2017 Alert: ALL MEMBERS TO PICK UP DEBRIS
It was discussed at the last Compliance Committee meeting on March 14, 2017, that all Members should pick up all debris after working on car hit poles.
01/10/2017 Alert: 2017 ROUTINE HANDBOOK HAS BEEN UPDATED
Section 18, Example 28 has been corrected. Please download the latest 2017 Routine Handbook from this page: Routine Handbook Page.
01/06/2017 Alert: 2017 ROUTINE HANDBOOK IS NOW AVAILABLE
Please download the 2017 SCJPC Routine Handbook from this page: Routine Handbook Page
Summary of 2017 Revisions:
Date Approved Section Revision 1 9/21/2016 1.3 Based on discussion on Sec 1.3, Committee decided to add ‘Confidential’ to all pages 2 10/19/2016 10.8 & 10.9 Verbiage revision 3 10/19/2016 18.1C Verbiage revision 4 10/19/2016 18.7 Verbiage revision 5 11/16/2016 18 Example 28 added 6 11/16/2016 12.8 New section verbiage
01/06/2017 Alert: 2016 ROUTINE HANDBOOK HAS BEEN UPDATED
Section 7.14: item (f) was incorrectly added into the 2016 Routine Handbook. Section 7.14 (f) has been deleted.
—————– 2016 ——————–
11/28/2016 Alert: Form 48 has been updated
Per Routine Revision Committee meeting on October 18, 2016, Form 48 has been updated. Please download the new Form 48 excel file from this page:
10/4/2016 Alert: Item 5A removed from Item 19X of Authorized Costs year 2013-2016
Per Operating Committee meeting on September 21, 2016, effective B/S 10/16: Authorized Costs dated 2013-2016: Item 5A (Pulling) will be removed from item 19X. Pulling item (5A) will be billed with pulling routine. 19X will be billed without item 5A. A note added to Authorized Cost prices web page affirming billing change.
07/27/2016 Alert: Section 7.15 notation on JPA
Per Routine Revision meeting on May 17, 2016, members to include section 7.15 in the “Nature of Work” area of the JPA when replacing a pole with a node site on it.
07/28/2016 Alert: Priority Poles Definitions
Per Routine Revision meeting on May 17, 2016, submitted priority poles definitions are now available for download from this link: priority poles definitions page.
05/25/2016 Alerts:
2016 ROUTINE HANDBOOK UPDATED
Download or print from the following page: https://scjpc.net/forms-and-routine-handbook/
SECTION 2.7E IS NO LONGER IN USE
Per Routine Revision meeting on April 19, 2016, the members agreed that there would be no effective back date and that all 18.1D JPAs were to be accepted moving forward no matter the date sent or grade and space.
04/22/2016 Alert: VERIZON CALIFORNIA IS NOW FRONTIER COMMUNICATIONS
Verizon California (member code ‘VZ’) is now Frontier Communications (member code ‘FTR’). Member code ‘VZ’ will no longer be used.
04/08/2016 Alerts:
COMMITTEE STAFF TO BILL FINAL JPA AS RECEIVED
Billing indicators of authorized costs (to indicate which member performs the work) need to be typed in or the authorized costs will not be billed. If initiating member forgot to include the indicator, the member needs to issue a correction of records JPA to rectify the error. See ad hoc Routine Revision meeting minutes of March 2016.
2016 POLE PRICES UPLOADED
Download or print from the following page: “/pole-prices-and-authorized-costs/”
2016 ROUTINE HANDBOOK UPDATED (effective March 2016)
Download or print from the following page: https://scjpc.net/forms-and-routine-handbook/
01/22/2016 Alert: 2016 ROUTINE HANDBOOK UPLOADED
Download or print from the following page: Forms and Routine Handbook.
Summary of Revisions:
Date Approved Section Revisions 1 7/15/2015 7.6-A Verbiage revision 2 8/19/2015 5.1-A Verbiage revision 3 8/19/2015 5.1-C Verbiage revision 4 10/20/2015 7.15 New section 5 1/20/2016 7.6-B Verbiage revision 6 1/20/2016 20.4 Abbreviations addition 7 1/20/2016 18.7 Verbiage revision
09/08/2015 Alert: SECTION 5 UPDATE FOR 2016 ROUTINE HANDBOOK
Effective January 1, 2016: Admin Board has approved the following revisions to Section 5.1A & Section 5.1C:
07/08/2015 Alert: SECTION 7.11 & 7.14 UPDATE – 2015 ROUTINE HANDBOOK
Added “including existing overloaded poles.” into Section 7.11 (b) and 7.14 (b) of the 2015 Routine Handbook. Download or print from the following page: Forms and Routine Handbook.
06/09/2015 Alert: TOWNSHIP AND RANGE LOCATION UPDATE
If location on record shows township and range, JPA initiator must provide an updated location. Use current street names instead of township and range.
04/14/2015 Alert: SECTION 7.13: MEMBER WHO FAILED TO ISSUE JPA MAY NOT CHARGE FOR SECTION 1.2 ITEMS
Authorized Costs which are by special agreement Section 1.2 may not be charged on a Section 7.13 pole replacement by the member who failed to issue the JPA prior to replacement.
02/19/2015 Alert: FORM 7’s SENT TO THE JPC OFFICE
When issuing a Form 7 which is also sent to the JPC office, please make sure that the JPC office is Cc’d on the Form 7.
Also, once a previously issued “Do Not Bill/Protest” Form 7 has been resolved, please submit a follow-up Form 7 to the JPC office notifying that the JPA has been released for billing.
02/18/2015 Alert: PRELIMINARY FORM 2 MAY NOT BE DENIED/CHANGED ONCE ADVANCED COPY IS APPROVED
Once the advanced copy of a Form 2 is approved, the official Prelimninary Form 2 which follows may not be denied or changed if written as approved.
02/18/2015 Alert: SECTION 18 – EXAMPLES 26 & 27
Example 26 – General Order 95 Vegetation Management
Example 27 – Antenna Placement Showing Adequate Safety Clearance in Field
Download Examples 26 & 27:
02/17/2015 Alert: REMINDER OF 05/18/2010 ALERT; SECTION 18.1-B (3): EFFECTIVE JANUARY 2011
Reminder of the following paragraph added to Section 18.1-B (3):
An acceptable method for the initiating member to notify all involved parties of any changes made to a JPA includes sending a Form 7 indicating “See Changes” with a copy of the marked-up Form 2 Preliminary JPAs as an attachment.
01/29/2015: NOTATE ADEQUATE SAFETY CLEARANCE WHEN NOT REFLECTED IN GRADE & SPACE
The 6′ safety clearance zone may not always be reflected in the grade and space of a pole due to the placement of an antenna. If this is the case, the adequate safety clearance zone should be notated on the JPA in the nature of work field.
The example JPA below is acceptable as there is adequate safety clearance notated. So long as no GO95 infraction is created, the clearance may be reduced in order to satisfy Section 16.2 of the Routine Handbook.
Download example:
01/21/2015 Alert: 2015 ROUTINE HANDBOOK UPLOADED
Download or print from the following page: Forms and Routine Handbook.
01/21/2015 Alert: 2015 POLE PRICES AND AUTHORIZED COSTS AVAILABILITY
The 2015 Pole Prices and Authorized Costs will be available after the Administrative Board meeting on February 18, 2015.
10/15/2014 Alert: GUY ATTACHED BETWEEN LOWEST POWER AND HIGHEST COMMUNICATION:
When a member is adding a guy on a pole between the lowest power and highest communication, this needs to be notated on the JPA. On the JPA, please type “GUY” above the guy’s grade and space and reference the attachment in the location/nature of work field. Also in this field, a note should be added for the JPC staff for the amount of safety clearance to be used for billing purposes, i.e. “Reduced safety clearance zone down to 3′ for billing purposes.”
Download example:
10/15/2014 Alert: FORM 7 HAS BEEN UPDATED
Download or print from the following page: Forms and Routine Handbook.
09/16/2014 Alert: SENDING FORM 48 FOR FOREIGN JPAS:
Once a member has completed the work on a pole for a foreign JPA, they are required to send a Form 48 to the initiating member.
08/19/2014 Alert: *REVISED* NO FORM 7 DENIAL AFTER APPROVED CONSTRUCTION:
A JPA cannot be denied via Form 7 after it has been approved and construction has been completed as previously approved.
07/16/2014 Alert: DENYING SECTION 7.6 JPAs; REGARDING PHONE CALLS:
A Section 7.6 JPA may not be denied and changed to Section 7.13 due to the fact that a phone call was not received regarding the plant damage. Section 7.13 may be used only if a JPA is not sent within 45 days.
06/17/2014 Alert: 2014 ROUTINE HANDBOOK CORRECTED – SECTION 5.2:
Section 5.2 of the 2014 Routine Handbook has been corrected to include the revision which removed the 60′ or greater pole height requirement. This revision was approved in October 2012, but was not added to the 2014 Routine Handbook.
Download or print from the following page: Forms and Routine Handbook.
03/26/2014 Alert: SERVICE DROPS ON ANTENNA POLES:
Antenna poles may currently be used for service drops.
03/18/2014 Alert: DO NOT DISPLAY AUTHORIZED COST ITEMS 5A, 5B AND 5D ON A JPA:
When a member is billing for the pulling, transporting and disposal of a pole, only the PTD needs to be shown on the JPA. Adding items 5A, 5B and 5D as well is not necessary as these are included in the PTD.
02/18/2014 Alert: SPECIFY MEMBER BENEFITING FROM SECTION 7.3 POLE REPLACEMENT:
On a Section 7.3 pole replacment, a note needs to be added in the nature of work that specifies which member has initiated and is benefiting from the replacement. For example, “U1 requests U2 to replace.”
02/18/2014 Alert: BASIC JPA TRAINING UPDATED:
The Basic JPA Training Powerpoint has been updated. Download or print from the following page: Basic JPA Training.
02/11/2014 Alert: SECTION 1.3 ADDED TO THE 2014 ROUTINE HANDBOOK:
Section 1.3 Prohibited Disclosure to Third Parties added to the 2014 Routine Handbook. Download or print from the following page: Forms and Routine Handbook.
02/04/2014 Alert: 2014 POLE PRICES AND AUTHORIZED COSTS UPLOADED:
Download or print from the following page: Pole Prices and Authorized Costs
01/21/2014 Alert: 2014 ROUTINE HANDBOOK UPLOADED:
Download or print from the following page: Forms and Routine Handbook.
01/14/2014 Alert: CONTACT INFORMATION NEEDED WHEN JOINT MEET REQUIRED:
On a Form 2 Preliminary when it states “Joint meet required”, the issuer of the Form 2 must either supply a contact name and phone number or ask the other member to provide this information.
01/14/2014 Alert: CORRECTLY DISPLAYING TRANSFERS:
The member being transferred as well as the correct number of transfers must be specified on a Form 2 for the transfer of any cable or ARMs.
11/21/2013 Alert: MEMBERS ISSUING THE SAME JPA:
When two members each submit the same JPA (the original and an 18.1F verison) to the JPC office for a billing cycle, the staff will notify the members who need to agree on which version of the JPA will be billed. It is not incumbent upon the JPC staff to make the decision on which JPA should be final billed.
08/22/2013 Alert: USING APPROPRIATE YEAR’S ROUTINE HANDBOOK RULES:
When processing older JPAs, the date sent of the JPA determines which year’s Routine Handbook rules apply, not the current year the JPA is processed.
08/22/2013 Alert: REQUESTING CHANGES TO A JPA AFTER IT HAS BEEN SENT TO THE JPC OFFICE:
Once an approved Form 2 final has been sent to the JPC office for billing and the accounting has been computed by the staff, a member may no longer request that changes be made to the JPA. The JPA will be processed and finaled as written and a correction of record will need to be submitted to make any of the required changes.
05/15/2013 Alert: ISSUING A FORM 48 AFTER WORK IS COMPLETE:
If a Form 48 has been issued stating that work has been completed on behalf of a member, the initiating member does not need to issue a Form 48.
03/21/2013 Alert: SECTION 18 – EXAMPLE 22 – SECTION 7.4 CUT AND KICK WITH PB LTD:
Download Example 22 at http://www.scjpc.net/Members/Docs/Example 22.pdf.
03/21/2013 Alert: REASON NEEDED FOR DENIAL OR UNAPPROVAL OF A POLE ON A JPA:
When denying or unapproving a pole on a JPA a reason must be stated for the denial or unapproval. Instances not limited to:
• “Pole fails wind loading; see attached.” Include wind load results.
• Creates G.O. 95 Non-conformance
• Undergrounding
• Missing owner
• Jurisdictional mandatesNote: A JPA may be approved, although one or more poles within the JPA have been unapproved.
03/21/2013 Alert: RESPONSIBILITY OF INITIATING/RECEIVING MEMBER TO CONTACT OTHER MEMBER CONCERNING DISAGREEMENT WITH CHANGES TO A FORM 2:
- When changes are made to a F2 by a receiving member and the initiator disagrees with the changes, it is the responsibility of the initiator to contact the receiving member to resolve the JPA. The membership advises this contact be made by telephone to expedite reaching an agreement.
Note: Follow up Form 7 confirming the agreement reached is required.
- When a F7 is issued to make change to a F2 by a receiving member and the initiator disagrees with the changes, it is the responsibility of the initiator to contact the receiving member to resolve the JPA. The membership advises this contact be made by telephone to expedite reaching an agreement.
Note: Follow up Form 7 confirming the agreement reached is required.
- When a F7 is issued making changes to a F2 by the initiating member and the receiving member disagrees with the changes, it is the responsibility of the receiving member to contact the initiator to resolve the JPA. The membership advises this contact be made by telephone to expedite reaching an agreement.
Note: Follow up Form 7 confirming the agreement reached is required.
02/04/2013 Alert: 2013 POLE PRICES AND AUTHORIZED COSTS UPLOADED:
Download or print from the following page: http://www.scjpc.net/Members/prices.aspx
01/30/2013 Alert: 2013 ROUTINE HANDBOOK UPLOADED:
Download or print from the following page: http://www.scjpc.net/Members/forms.aspx
11/13/2012 Alert: CHALLENGING OF FINAL BILLED JPA’S
Once a Preliminary JPA has been approved and constructed per the approved preliminary, the receiving member(s) cannot challenge Authorized Costs on the Final Bill.
09/14/2012 Alert: TIME WARNER CABLE NEW CODES
Time Warner Cable (TWC) has been divided into two seperate company codes; TWN is used for Zones 1-7 in the North and TWS is for Zones 8-12 in the South. Please see the revised sections 20.1 and 20.5 of the Routine Handbook.
09/12/2012 Alert: DOUBLE-SIDED JPA’S
The JPC does not accept double-sided JPA’s and these will not be processed if received.
Each page of a JPA needs to printed on a seperate sheet of paper.
09/10/2012 Alert: UNAUTHORIZED ATTACHMENT OF ANCHORS
When a member finds a joint anchor in the field that is not on record, a JPA should be initiated for the attached member to purchase interest in the anchor.
09/10/2012 Alert: DISPLAY POLE INFORMATION ON JPA IN ONE COLUMN ONLY
When displaying pole information on a JPA such as grade & space, voltage, etc., please use only one column per owner. Do not have one owner’s pole information occupying multiple columns on the proposed or record side.
07/16/2012 Alert: RETURNING OF APPROVED MULTI-PAGE JPA’S
When returning approved multi-page JPA’s back to a member, please return all pages included.
07/16/2012 Alert: RELINQUISHMENT OF SOLELY OWNED POLE TO ANOTHER MEMBER
A JPA does not need to be created when one owner is relinquishing interest of a solely owned pole to another member. This work is outside of the JPC’s scope of responsibilites as the trasnaction should be between the two members involved.
04/25/2012 Alert: SECTION 13.3 OF THE ROUTINE HANDBOOK HAS BEEN UPDATED
View/download the file from this page
03/22/2012 Alert: FORM 48 HAS BEEN UPDATED
View/download the file from this page
Older versions of Form 48 are acceptable.
03/06/2012 Alert: 2012 ROUTINE HANDBOOK, POLE PRICES AND AUTHORIZED COSTS UPLOADED
Download or print the documents from the following web pages:
2012 Pole Prices & Authorized Costs: http://www.scjpc.net/Members/prices.aspx
Routine Handbook 2012 Edition: http://www.scjpc.net/Members/forms.aspx
01/31/2012 Alert: FINAL FORM 2 HAS BEEN REVISED
Download the new Final Form 2 from Forms and Routine Handbook page.
01/18/2012 Alert: Form 7 to SCJPC Guidelines and Examples
The Routine Revision Committee reviewed and discussed clarification of the Form 7 received. Examples with “N” under the column titled “Accept? (Y/N)” will be rejected by SCJPC. Please view or download the list here. (Discussed at the January 10, 2012 Routine Revision meeting).
11/28/2011 Alert: FORM 48 HAS BEEN UPDATED
View/download the file from this page
09/13/2011 Alert: FORM 7 PROTEST
Form 7 should be sent to members with CC to SCJPC office.
08/22/2011 Alert: FORM 48 HAS BEEN UPDATED
View/download the file from this page
07/19/2011 Alert: JPA ERRORS LIST
Final JPAs received by the SCJPC with any of the errors listed will be questioned by the office staff or returned to the initiator to be corrected.
06/15/2011 Alert: AUTHORIZED COST 2011: ITEM 12F ADDED
Effective June 2011:
12(f) Re-inspection of reinforced poles (may only be billed once every 10 years, effective 06/01/2011).. $53
AC 2011 file has been updated. Download from this page.
05/12/2011 Alert: FINAL JPA SUBMITTED PRIOR TO CONSTRUCTIONS
Purchase of interest in poles or anchors JPAs can be final billed prior to construction per section 4.0, 4.1, 4.3, 4.4. Form 48 issued stating ?Records Only?, and 45 days will be waived.
04/26/2011 Alert: POLE INSPECTION CYCLES
Effective May 2011:
Pole Inspections (Item 12) may only be billed once every 5 years.
Documents updated: RH Section 2.7-H, RH Section 19.5, AC Item 12.
04/18/2011 Alert: MULTIPLE POLE SEARCH WEBPAGE
A new pole search page has been added to the SCJPC website. Use this search to find pole records based on the owner or based on a list of known pole numbers. View this page (also added to the drop down Members menu items).
03/16/2011 Alert:
ELIMINATION OF SALES TAX
Sales tax will no longer be applied to salvage poles effective per the April 2011 billing cycle.
Tax columns have been removed from the FORM 2-1 Final.View/download the updated FORM 2-1 – FINAL Joint Pole Authorization
(Alert discussed at the March 08, 2011 Routine Revision meeting)
03/09/2011 Alerts:
ALTERNATIVE POLE PRICES
For any alternative pole cost installed without a current year cost submitted, SCJPC will use the last submitted cost for that type and size of pole.CORRECTION OF RECORDS JPAS
Members to follow Example 8 (page 18-13) of the Routine Handbook for instructions on how to create Correction of Records JPA. Summary:
- Date Prepared, Date Sent & Est. Const. Dates are as shown on original preliminary.
- All header information is identical to the original final bill.
- Specify corrections. Example: Correcting pole heights and year set, correcting PTD, etc.
- See Example 8 for more information.
YEAR SET ON NEW ANCHOR, PIPEBRACE, & ARM
Year set is required on new anchor, pipebrace or arm placement or replacement to insure the use of proper year of Authorized Costs.(Alerts discussed at the March 8, 2011 Routine Revision meeting)
02/08/2011 Alerts:
CHANGES TO FORM 2 JPA
It is possible to make changes to a Form 2 JPA or issue Form 7 after the JPA is approved (signed or by automatic approval). Denial of JPA changes or Form 7 based solely on time limits is not a valid reason for denial.ATTACHMENTS
Members must specify the grade of clearance attachment(s), free attachment, and tenants on JPAs.Clearance attachments example:
Co1
4KVCo2 100 CLR23
CLR22
CLR21Incorrect:
Co1
4KVCo2 100 CLR23-3
TN23(“CLR” must be noted in front of each grade of attachment. Utility with clearance attachment(s) should not have a tenant)
Free attachment example: FA22
(only 1 foot allowed for each Member)Tenant Example: TN22 or T22
(Alerts discussed at the February 8, 2011 Routine Revision meeting)
10/28/2010 Alerts: SECTION 18 – EXAMPLES 16, 17, & 18
EXAMPLE 16 – CLEARANCE ATTACHMENT
EXAMPLE 17 – UNAUTHORIZED ATTACHMENT
EXAMPLE 18 – PURCHASING FOR RISER OR EQUIPMENT IN SUPPORT STRUCTURE
Effective January 2011: View PDF File
09/20/2010 Alerts: SECTION 18.1-A OF THE ROUTINE HANDBOOK HAS BEEN REVISED
SECTION 18.1-A
Added item (q): Pole ClassView/download the latest 2010 Routine Handbook from this page
07/16/2010 Alerts:
SECTION 7.4 IS NOT A STAND-ALONE SECTION
Added notation:
Section 7.4 is not a stand-alone section, must be used in conjunction with section identifying reason for replacement.
View/download the revised Routine Handbook file from this pageTAXING INSTRUCTIONS SECTION MUST BE COMPLETED FOR PTS
For taxing purposes, the county or city (or both) must be completed when PTS is proposed.
06/11/2010 Alert: NEW POLE SEARCH PAGE HAS BEEN ADDED
A new pole search page has been added to the SCJPC website. Use this search when pole numbers or locations are partially known. Search will return a list of all records found in the database, dead or active. Link: Advanced Pole Search
06/10/2010 Alert: SECTION 15.6 OF THE ROUTINE HANDBOOK HAS BEEN REVISED
15.6 Minimum Pole Class Requirements
Pole class on new pole set is required. The minimum pole class will be based on Member requirements per the table below. (Revised January 2010)View/download the latest 2010 Routine Handbook from this page
05/18/2010 Alerts:
FORM 48
Form 48 now valid and acceptable in landscape and portrait format.POLE CLASS
Effective January 2010, JPAs must notate pole class on new sets. If purchasing onto an existing joint or solely owned pole, and if you have the class information, then notate it on the JPA.
Pole class must also be notated on Form 48 and Form 7.UNAUTHORIZED NOTATION ON PRELIMINARY AND FINAL
On preliminary JPA, when there is an unauthorized member on pole, the unauthorized member’s grade and space should be notated in parenthesis on the record side of the preliminiary JPA, even though they are not on record to inform JPC staff where unauthorized is attached.SECTION 18.1-B (3): EFFECTIVE JANUARY 2011
New paragraph added:
An acceptable method for the initiating member to notify all involved parties of any changes made to a JPA includes sending a Form 7 indicating “See Changes” with a copy of the marked-up Form 2 Preliminary JPAs as an attachment.SECTION 18.1-C (b): EFFECTIVE JANUARY 2011
Bullet three:
Change from wood to alternative pole type (i.e. CF, LWS refer to Sec 15.7)Bullet four:
Change in scope of work (i.e. changes causing receiving member to reengineer and/or refield).
04/13/2010 Alert: TENANTS AND PURCHASING OF SPACE
An incoming member cannot acquire a tenant without agreement among existing owner, tenant, and incoming member. Agreement must be noted on the JPA.
04/13/2010 Alert: SOLELY-OWNED POLES
Going forward please use 100% on all finals for solely-owned poles.
02/24/2010 Alert: FREE SERVICE OR FREE ATTACHMENT
Grade of attachment is required for Clearance, Free Service, or Free Attachment.
Free Service or Free Attachment will be indicated as Free Attachment (FA) on SCJPC pole records.
02/24/2010 Alert: POLE TAGS
All pole tags should comply with the Routine Handbook Section 20.
01/12/2010 Alert: 2010 POLE PRICES AND ROUTINE HANDBOOK UPLOADED
Download or print the documents from the following web pages:
2010 Pole Prices: http://www.scjpc.net/Members/prices.aspx
Routine Handbook 2010 Edition: http://www.scjpc.net/Members/forms.aspx
10/22/2009 Alert: ASSIGNMENT OF SPACE RESULTING FROM REARRANGEMENT
All members be aware that you may lose or gain space due to rearrangement by Sec. 10.9. SCJPC staff will bill what is shown on the final JPA, no questions asked.
Refer to Item 1489 in the October Administrative Board and Routine Revision minutes.
08/14/2009 Alert: BASIC JPA TRAINING POWERPOINT PRESENTATION
Basic JPA Training Powerpoint Presentation file is now available online.
View/download the file from this page: Basic JPA Training.Please contact your representative(s) if you have any questions regarding the JPA process. Your representative could bring the JPA process questions to Committee meetings if necessary.
07/10/2009 Alert: FORM 48 HAS BEEN UPDATED
Added operation #22. View/download the file from this page
07/10/2009 Alert: SECTION 18.2 OF THE ROUTINE HANDBOOK HAS BEEN REVISED EFFECTIVE JULY 1, 2009
CURRENT:
18.2 Form 2 Final – Initiation
The Member initiating transaction shall transmit one copy of this form, which shall be an original Southern California Joint Pole Committee authorized typed or electronic document, to Joint Pole Committee, specifying work as completed under approved Form 2 Preliminary Joint Pole Authorization not less than 45 calendar days after sending the completed Form 48. If all parties to the Joint Pole Authorization have approved the preliminary as written, the 45 calendar days may be waived.
All data essential to complete the record must be specified, including Member accounting data, voltage and space shown on Preliminary Joint Pole Authorization.
NOTE: If the above information cannot be obtained by the issuing Member, the Committee office is authorized to obtain said information from the non-issuing Member.
Transfer, Installation, equipment, and other authorized costs must be shown by item number and number of items.
The date sent on the Form 2 Final will always be the same as the date sent on the Form 2 Preliminary Joint Pole Authorization.REVISED (EFFECTIVE JULY 1ST 2009)
18.2 Form 2 Final – Initiation
The Member initiating transaction shall transmit one copy of this form, which shall be an original Southern California Joint Pole Committee authorized typed or electronic document, to Joint Pole Committee, specifying work as completed under approved Form 2 Preliminary Joint Pole Authorization not less than 45 and no more than 90 calendar days after sending the completed Form 48. After 90 days 18.1F may apply. If all parties to the Joint Pole Authorization have approved the preliminary as written, the 45 calendar days may be waived.
All data essential to complete the record must be specified, including Member accounting data, voltage and space shown on Preliminary Joint Pole Authorization.
NOTE: If the above information cannot be obtained by the issuing Member, the Committee office is authorized to obtain said information from the non-issuing Member. Transfer, Installation, equipment, and other authorized costs must be shown by item number and number of items.
The date sent on the Form 2 Final will always be the same as the date sent on the Form 2 Preliminary Joint Pole Authorization. (Revised July 2009)View/download the file from this page
07/10/2009 Alert: SECTION 18.0 AND 18.8 REVISIONS APPROVED
CURRENT:
18.0 Record Forms
The forms used for expediting joint pole work and recording transactions are listed below:
Form 49 Tracer 18.8 Form 49 – Tracer
This form is used for inquiry regarding delay in return of signed Form 2 Preliminary Joint Pole Authorization, or for delay in forwarding Form 2 Final to Committee for completion.REVISED (EFFECTIVE JANUARY 2010)
18.0 Record Forms
The forms used for expediting joint pole work and recording transactions are listed below:
Form 49 Tracer and Multiparty Routing Form 18.8 Form 49 – Tracer and Multiparty Routing Form
This form is used for inquiry regarding delay in return of signed Form 2 Preliminary Joint Pole Authorization, for delay in forwarding Form 2 Final to Committee for completion, or for Routing of Multiparty Form 2 Preliminary. (Revised June 2009).Section 18.0 and 18.8 revisions were approved and will be published January 2010
04/15/2009 Alert: The City of Lompoc’s Maintenance/inspection program was approved
The City of Lompoc’s Maintenance/inspection program was approved at the March 18, 2009 Administrative Board meeting. Lompoc may bill for inspections starting the approved date. Section 2.7-H will be updated January 2010.
03/17/2009 Alert: Section 2.5 of the Routine Handbook 2009 Edition has been updated
2.5 Schedule Salvage Value
Salvage value shall be the F.O.B. cost of new pole, less depreciation, and is independent of pulling and transportation charges. (Revised February 2009)C. Salvage Value of Wood Stubbed Pole
Salvage value of wood stubbed pole shall be for the length of the pole only. (Revised February 2009)F. Salvage Value In Pole Which Has Been Damaged by Any Cause Other Than Deterioration
Salvage value shall be priced in accordance with length, year set, and condition of maximum length recoverable. (Revised March 2009)G. Salvage Value in Pole Which Has Been Cut in Replacement or Removal
There will be no salvage value in the cut portion of the pole in replacement or removal. (Revised March 2009)
01/14/2009 Alert: Section 4.4 of the Routine Handbook 2009 Edition has been updated
4.4 Purchase of Interest at Same Grade
When purchasing same grade as another member/owner cost of that foot will be shared equally.
When attaching to an existing arm, to share the same grade, the initiating party must show the appropriate Item of ?Authorized Cost?. When placing a new arm, to share the same grade, the initiating party must show the appropriate item of Authorized Cost and bear the cost of transferring facilities. (See Section 14.1 and examples in Section 18, Refer to Authorized Costs Items 160 or 164). (Revised January 2009)
12/23/2008 Alert: New Section 13.3
13.3 Update Record per Field Conditions
Joint Pole Authorization or Form 7 issued to update recorded data per field conditions. If a Form 7 is issued, it needs to be submitted to the Joint Pole Committee.Note: Section 13.3 is a non-billable section.
(Effective January 2009)
10/07/2008 Alert: JPA Orientation and Training ad hoc committee formed
The Operating committee has formed a new ad hoc to address the issues of SCJPC basic orientation and JPA training. The ad hoc is,” JPA Orientation and Training ad hoc committee”. Please check the web calendar for any scheduled meetings if you are interested in partaking in the ad hoc meetings.
10/07/2008 Alert: REVISED ITEM 9
Effective January 2009: Item 9:
It was agreed to revised authorized costs item 9 – Hand Dig by deleting Item 9 (c). Item 9 would now have:
9 (a) Inaccessible to digging equipment
9 (b) Must specify nature of conflict
08/12/2008 Alert: FORM 9 HAS BEEN UPDATED
Added Date and Accounting Data fields. View/download the file from this page
08/05/2008 Alerts:
SECTION 18 – EXAMPLE 13
Effective January 2009: View PDF fileITEM 9
Effective January 2009: Item 9:
9 (a) Inaccessible to digging equipment
9 (b) Substructure conflict Must specify nature of conflict
9 (c) Other (must specify reason) (revised in September Routine Revision meeting)ITEM 14.9
Current
14.9 Hand Dig Pole
The cost for hand digging a pole replacement, or new set will be shared equally among all pole owners. Hand dig charges do not apply for poles set in same hole, or poles set in rear property. (See Item 9 of Authorized Costs).Section 14.9 Clarification
Revised (effective 2009):
14.9 Hand Dig Pole
The cost for hand digging a pole replacement, or new set will be shared equally among all pole owners. Hand dig charges do not apply for poles set in same hole. or poles set in rear property. (See Item 9 (a) through (c) of Authorized Costs).Section 14.9 Clarification
06/19/2008 Alert: CLARIFICATION OF 7/25/2007 ALERT: JPA MISSING POLE NUMBER
- If initiating member(s) is unable to produce a pole number for a preliminary JPA, please create a temporary pole number.
- Temporary pole number is to be used only on the preliminary JPA.
- Form 7 needs to be sent to correct temporary pole numbers before the Final is issued.
- Ensure that when the final JPA is created, the correct pole number for record is reflected on the final JPA
06/13/2008 Alerts:
SECTION 15.7 ALTERNATIVE TO WOOD POLES
New code for concrete poles is – CP
Change code for lightweight steel pole to – LSPOLE PRICES
If member has not submitted prices for other than wood poles, all poles default to the weighted wood pole prices.THE FOLLOWING VERBIAGE HAS BEEN ADDED TO SECTION 10.8 AND 10.9 AND WILL BE PUBLISHED JANUARY 2009
Members with like facilities, Section 18.1-D may be applied. Members with unlike facilities, Section 18.1-D does not apply.
04/08/2008 Alert: FORM 9
Form 9 to be returned within 15 days.
01/17/2008 Alerts:
POLE LOCATION
Review Section 15.4 for pole locations. JPAs should reflect the accurate pole locations as per Section 15.4.TIME FRAME EXTENSIONS
Due to the volume of work today, the extension of the 45-day time is is often extended. Therefore, any denial requires explanation to all parties involved. Telephone communication highly encouraged between parties involved.TIME WARNER CABLE ACQUISITION OF ADELPHIA CABLE AND COMCAST CABLE
Adelphia Cable (ABS) and Comcast Cable (MO) interests have been acquired by Time Warner Cable. Instead of 2 memberships, there will be 1 membership under Time Warner Cable (TWC). Moving forward the TWC code will be implemented in place of ABS and MO.
12/28/2007 Alert: 2008 AUTHORIZED COSTS, POLE PRICES, AND ROUTINE HANDBOOK UPLOADED
Download or print the documents from the following web pages:
2008 Authorized Costs and 2008 Pole Prices: http://www.scjpc.net/Members/prices.aspx
Routine Handbook 2008 Edition: http://www.scjpc.net/Members/forms.aspx.
12/04/2007 Alert: AUTHORIZED COST: REMOVAL OF VEGETATION
The proposed ‘Removal of Vegetation’ authorized cost was approved at the November 28th board meeting. It will become effective, and published in the Routine Handbook effective January 1, 2008.
11/29/2007 Note: The following vendor is currently utilized by SCE (So. Cal. Edison). If interested:
ECOP-Cable Identification & Protection Specialist
Email: ecopcable@aol.com
Phone: 330-864-8812
835 Cranberry Lane
Akron, Ohio 44313
11/15/2007 Alert: CABLE EQUIPMENT IDENTIFIER
Please alert the construction personnel to ensure that their cable equipment is marked with a member identifier (tag). Please ensure that identifier (tag) is legible, and not twisted and/or turned. Please refer to section 15.2-A.
10/23/2007 Alert: SECTION 18 OF THE ROUTINE HANDBOOK HAS BEEN UPDATED
Added Example 12 (page 18-17). Please download or print from this page and update your Routine Handbook.
9/19/2007 Alert: JPA AND FORM 7 MISSING SIGNATURE AND DATE SENT
If JPA is received without date sent, the receiving member is to notify the initiator. The initiator would notify all members on JPA by issuing a Form 7 to add the date to the JPA. JPAs missing signatures and/or initials are invalid. Please refer to Sections 18.1 and 18-1A. Date sent and signatures are also required on Form 7s.
8/28/2007 Alert: 2-FEET WIRELESS ANTENNA SAFETY CLEARANCE ZONE
New Sections added into Routine Handbook 2007 Edition that address the issue of the 2-feet wireless antenna safety clearance zone mandated by the CPUC: Section 2.7-I, 3.15, 16.1 and Example 11 (section 18).
7/25/2007 Alert: PENDING JPA PROCEDURE
- Receiving member(s) of any preliminary JPA must research for pending JPA(s).
- If there is a pending JPA, make a copy of pending JPA, and attach to preliminary JPA and return to initiator.
- Indicate on preliminary JPA billing sequence. (i.e. “Bill after JPAXXX).
7/25/2007 Alert: JPA HEADER MISSING A MEMBER
- Receiving member(s) discovers that an owner on record is missing from preliminary JPA, will return JPA to initiator.
- Request that the initiator resubmit the JPA as a revised JPA reflecting the missing member (refer to Section 18.1-C (b)).
7/25/2007 Alert: JPA MISSING POLE NUMBER
- If initiating member(s) is unable to produce a pole number for a preliminary JPA, please create a temporary pole number.
- Temporary pole number is to be used only on the preliminary JPA.
- Form 7 needs to be sent to correct temporary pole numbers before the Final is issued (updated 06/19/2008).
- Ensure that when the final JPA is created, the correct pole number for record is reflected on the final JPA